Organization+Chart

If you want to illustrate the reporting relationships in your company or organization, you can create a SmartArt graphic that uses an organization chart layout, such as **Organization Chart**, or you can use Microsoft Office Visio 2007 to create an organization chart. If you have Office Visio 2007, you can read more about [|when Visio is the best way to create your organization chart]. This article discusses creating an organization chart. If you want to create a SmartArt graphic that represents a family tree, see [|Create a Family Tree in PowerPoint 2007]. What do you want to do?
 * Important** Organization Chart, previously called Microsoft Organization Chart 2.0, is an add-in for 2007 Office release programs that you can add to your document or presentation from the Insert Object dialog box. Organization Chart has been available since the release of Microsoft PowerPoint 95. There have not been any significant changes to the program since its initial release, and there are no plans to add any significant functionality to the product in the future. It is recommended that for new organization charts that you use SmartArt graphics or Office Visio 2007
 * [|Overview of creating an organization chart]
 * [|Create an organization chart]
 * [|Add or delete boxes in your organization chart]
 * [|Change a solid line to a dotted line]
 * [|Change the hanging layout of your organization chart]
 * [|Change the colors of your organization chart]
 * [|Change the background color of a box in your organization chart]
 * [|Apply a SmartArt Style to your organization chart]
 * [|Animate your organization chart]


 * Tip** You can create an [|organization chart with pictures] of the people in your organization.

Overview of creating an organization chart
An organization chart graphically represents the management structure of an organization, such as department managers and nonmanagement employees within a company. By using a SmartArt graphic in Microsoft Office Excel 2007, Microsoft Office Outlook 2007, Microsoft Office PowerPoint 2007, or Microsoft Office Word 2007, you can create an organization chart and include it in your worksheet, presentation, or document. To create an organization chart quickly and easily, you can type or paste text in your organization chart and then have the text automatically positioned and arranged for you. When you add an assistant box to an organization chart layout, such as **Organization Chart**, a bullet with a line attached indicates the assistant box in the Text pane. Although you can use other hierarchy layouts to create an organization chart, the assistant box and the hanging layouts are available only with organization chart layouts. To quickly add a designer-quality look and polish to your SmartArt graphic, you can [|change the colors] or [|apply a SmartArt Style] to your organization chart. You can also [|add effects], such as glows, soft edges, or 3-D effects. In Office PowerPoint 2007 presentations, you can animate your organization chart. [|Top of Page] 

Create an organization chart
[|Top of Page] 
 * 1) On the **Insert** tab, in the **Illustrations** group, click **SmartArt**. [[image:http://office.microsoft.com/global/images/default.aspx?AssetID=ZA101567251033 caption="Illustrations group Ribbon Image"]]
 * 2) In the **Choose a SmartArt Graphic** gallery, click **Hierarchy**, click an organization chart layout (such as **Organization Chart**), and then click **OK**.
 * 3) To enter your text, do one of the following:
 * Click in a box in the SmartArt graphic, and then type your text.
 * Note** For best results, use this option after you add all of the boxes that you want.
 * Click **[Text]** in the Text pane, and then type your text.
 * Copy text from another location or program, click **[Text]** in the Text pane, and then paste your text.
 * Note** If the Text pane is not visible, click the control.

Add a box
If you don't see the **SmartArt Tools** or **Design** tabs, make sure that you've selected a SmartArt graphic. The new box takes the position of the selected box, and the selected box and all of the boxes directly below it are each demoted one level. The new box is added after the other box at the same level. The assistant box is added above the other boxes at the same level in the SmartArt graphic, but it is displayed in the Text pane after the other boxes at the same level.
 * 1) Click the SmartArt graphic that you want to add a box to.
 * 2) Click the existing box that is located closest to where you want to add the new box.
 * 3) Under **SmartArt Tools**, on the **Design** tab, in the **Create Graphic** group, click the arrow under **Add Shape**, and then do one of the following: [[image:http://office.microsoft.com/global/images/default.aspx?AssetID=ZA101945361033 caption="SmartArt Tools Design tab image"]]
 * To insert a box at the same level as the selected box but following it, click **Add Shape After**.
 * To insert a box at the same level as the selected box but before it, click **Add Shape Before**.
 * To insert a box one level above the selected box, click **Add Shape Above**.
 * To insert a box one level below the selected box, click **Add Shape Below**.
 * To add an assistant box, click **Add Assistant**.
 * Add Assistant** is available only for organization chart layouts. It is not available for hierarchy layouts, such as **Hierarchy**.

Delete a box
To delete a box, click the border of the box you want to delete, and then press DELETE.
 * Notes**
 * When you need to add a box to your relationship graphic, experiment with adding the shape before or after the selected shape to get the placement you want for the new shape. It’s simple to [|fix common SmartArt mistakes].
 * To add a shape from the Text pane:
 * 1) At the shape level, place your cursor at the end of the text where you want to add a new shape.
 * 2) Press ENTER, and then type the text that you want in your new shape.
 * 3) To add an assistant box, press ENTER while an assistant box is selected in the Text pane.
 * Although you cannot automatically connect two top-level boxes with a line in the organization chart layouts, such as **Organization Chart**, you can imitate this look by [|adding a box] to your SmartArt graphic and then [|drawing a line] to connect the boxes.
 * To move a box, click the box that you want to move and then drag the box to its new location. To move or "nudge" the box in very small increments, hold down CTRL while you press the arrow keys on your keyboard.

[|Top of Page] 

Change a solid line to a dotted line
To show a dotted-line reporting relationship between two boxes, change the style of the line between the two boxes. [|Top of Page] 
 * 1) Click the SmartArt graphic whose line you want to change.
 * 2) Right-click the line, and then click **Format Shape** on the shortcut menu.
 * 3) Click **Line Style**, and then click the **Dash type** that you want.

Change the hanging layout of your organization chart
A hanging layout affects the layout of all boxes below the selected box. If you don't see the **SmartArt Tools** or **Design** tabs, make sure that you've selected a SmartArt graphic. [|Top of Page] 
 * 1) Click the box in the organization chart that you want to apply a hanging layout to.
 * 2) Under **SmartArt Tools**, on the **Design** tab, in the **Create Graphic** group, click **Layout**, and then do one of the following: [[image:http://office.microsoft.com/global/images/default.aspx?AssetID=ZA101945361033 caption="SmartArt Tools Design tab image"]]
 * To center all of the boxes below the selected box, click **Standard**. [[image:http://office.microsoft.com/global/images/default.aspx?AssetID=ZA101518291033 caption="Organization chart with Standard hanging layout"]]
 * To center the selected box above the boxes below it and arrange the boxes below it horizontally with two boxes in each row, click **Both**. [[image:http://office.microsoft.com/global/images/default.aspx?AssetID=ZA101518261033 caption="Organization chart with Both hanging layout"]]
 * To arrange the selected box to the right of the boxes below it and left-align the boxes below it vertically, click **Left Hanging**. [[image:http://office.microsoft.com/global/images/default.aspx?AssetID=ZA101518271033 caption="Organization chart with Left Hanging layout"]]
 * To arrange the selected box to the left of the boxes below it and right-align the boxes below it vertically, click **Right Hanging**. [[image:http://office.microsoft.com/global/images/default.aspx?AssetID=ZA101518281033 caption="Organization chart with Right Hanging layout"]]

Change the colors of your organization chart
You can apply color combinations that are derived from the theme colors (theme colors: A set of colors that is used in a file. Theme colors, theme fonts, and theme effects compose a theme.) to the boxes in your SmartArt graphic. If you don't see the **SmartArt Tools** or **Design** tabs, make sure that you've selected a SmartArt graphic. [|Top of Page] 
 * 1) Click the SmartArt graphic whose color you want to change.
 * 2) Under **SmartArt Tools**, on the **Design** tab, in the **SmartArt Styles** group, click **Change Colors**. [[image:http://office.microsoft.com/global/images/default.aspx?AssetID=ZA101945361033 caption="SmartArt Tools Design tab image"]]
 * 1) Click the color combination that you want.
 * Tip** When you place your pointer over a thumbnail, you can see how the colors affect your SmartArt graphic.

Change the background color of a box in your organization chart
[|Top of Page] 
 * 1) Right-click the border of a box, and then click **Format Shape** on the shortcut menu.
 * 2) Click the **Fill** pane, and then click **Solid fill**.
 * 3) Click **Color** [[image:http://office.microsoft.com/global/images/default.aspx?AssetID=ZA101129731033 caption="Button image"]], and then click the color that you want.
 * 4) To specify how much you can see through the background color, move the **Transparency** slider, or enter a number in the box next to the slider. You can vary the percentage of transparency from 0% (fully opaque, the default setting) to 100% (fully transparent).

Apply a SmartArt Style to your organization chart
A SmartArt Style is a combination of various effects, such as line style, bevel, or 3-D, that you can apply to the boxes in your SmartArt graphic to create a unique and professionally designed look. To see more SmartArt Styles, click the **More** button. If you don't see the **SmartArt Tools** or **Design** tabs, make sure that you've selected a SmartArt graphic. [|Top of Page] 
 * 1) Click the SmartArt graphic whose SmartArt Style you want to change.
 * 2) Under **SmartArt Tools**, on the **Design** tab, in the **SmartArt Styles** group, click the SmartArt Style that you want.
 * Notes**
 * When you place your pointer over a thumbnail, you can see how the SmartArt Style affects your SmartArt graphic.
 * You can also customize your SmartArt graphic by [|moving boxes], [|resizing boxes], and [|adding a fill or effect].

Animate your organization chart
If you're using Microsoft PowerPoint 2007, you can animate your organization chart to emphasize each box, each branch, or each hierarchical level.
 * 1) Click the SmartArt graphic organization chart that you want to animate.
 * 2) On the **Animations** tab, in the **Animations** group, click **Animate**, and then click **By branch one by one**. [[image:http://office.microsoft.com/global/images/default.aspx?AssetID=ZA101941251033 caption="Animations tab image"]]
 * Note** If you copy an organization chart that has an animation applied to it to another slide, the animation is also copied.